Secure Document Management Solutions for Education
Simplifying Document Management Education
Document management within schools, colleges and universities creates efficiencies throughout the full range of organisational activities, from HR to finance with invoice processing, purchases, admissions, individual student record management, as well as funding. It also supports the legal and regulatory body requirements as well as those around data compliance and GDPR.
When funds are limited efficiencies must be realised. Document management is a major route to achieving efficiencies that make a difference to the working environment and resources.
The benefits of a document management solution
- Meets & supports GDPR requirements
- Integrates with SIMS, iSAMs & others
- Creates a complete digital student record for all related documents
- Removes paper-based processes to increase efficiencies, reduce misplaced documents & limit confusion
- Space saving – physical document storage is significantly reduced with all documents scanned & stored digitally
- Full visibility on document version control & users to minimise costly mistakes
Daily business process improvements
The right document management system handles all of the daily paperwork associated with careers, UCAS, exam papers, student applications, records and fees, learning agreements, policies and procedures, lesson plans, course notes, timetables, reporting, the list goes on.
Also, with regards to Tier 4 Border Legislation, higher education establishments can more easily manage the paperwork for overseas students with records for acceptance of studies, proof of funds, passports, ID cards, visas and other related documents that need to be under each individual persons records, all stored securely.
How does document management work?
Each and every document is digitally captured for central storage that is fully secure. Logical indexing is also applied to make it quick and easy to access. And, with transparent version control, users know which document they should always be working with.
Is document management easy to integrate?
Yes, it is seamless to minimise any downtime during integration. Docutech pride themselves on quick and simple integrations that take a matter of hours with a solution that connects to all your current software and applications. Plus, Docutech provide ongoing support so that your organisation is always getting the most from its document management system.
How secure is document management?
Security is one of the main reasons for having document management. Storage, whether on-premise or in the cloud, adheres to the standards required within education from primary level right the way up to university.
What are the costs involved for implementation?
With no initial outlay and a range of payment options document management is easily accessible. The savings made year on year around administration costs are significant with the ongoing investment far outweighing the costs related to ongoing administrative tasks, personnel, and storage.
Why Docutech?
Docutech understand the challenges faced by the education sector and seek to create efficiencies through improved ways of working. We also understand compliance and regulatory requirements around Ofsted, HSE, Office of Fair Access (OFFA), the Freedom of Information Act, Higher Education Act and so on.
Our expertise enables us to provide you with the most effective solution to bring about the biggest rewards to your school, college, or university. We aim to provide you with the right solutions and processes that create the biggest savings and efficiencies, whilst also improving ways of working.
We are an independent supplier; therefore, we can support the exact needs of your organisation through one-point of contact quickly and easily, acting as an extended partner to your organisation that is always on hand.
Request an efficiency, costs & savings review of your document management. Call us today on 0844 259 6155 or contact us.