Secure Document Management Solutions for the Engineering Industry
Simplifying Document Management & Processes for Engineering
Engineering document storage and processes are complex and involve the sharing of large volumes of documentation in varying formats between designers, architects, engineers, contractors, manufacturers and suppliers.
Document Management digitises all documents so that engineering organisations of all sizes can benefit from streamlined automated workflows and efficient business processes from any location and device. All documents are indexed in a simple and logical fashion within a central pool for quick and easy access by users that have access permissions in place. Version control also makes it easy for users to identify and work on the latest document, removing repetition and errors.
Transform your documents into value added processes that reduce costs and improve productivity through highly efficient workflows that support approvals, updates, and collaboration.
The benefits of a document management solution
- Reduce paper-based processes
- Meet the legal requirements for Product Liability laws around the storage & long-term archiving of documents
- Ease of access to documents from any location & device
- Minimise the risk of costly mistakes with full version control of every change made to a document, in real-time
- No more risk of loss, damage, or even theft
- Grant access to the right documents for the right people
- Easily access documents in a clearly structured system
Improve your business processes
By streamlining your processes using a document management system you can realise the above benefits and create efficiencies throughout your engineering business. With central storage and backup as standard you can hold all of your documents digitally – CAD drawings, design files, emails, specifications – securely in the cloud for access from any location by any device by those with user permissions.
How does document management work?
A central holding area contains all your digital documents securely. This is done using logical indexing that is very intuitive towards the needs of users in identifying and accessing documents quickly. Version control also makes it very simple to identify the most up to date document to work with. Document management also supports Product Liability laws and guidance for the storage and long-term archiving of documents.
Is document management easy to integrate?
Through seamless integration a document management solution can be installed within hours, limiting disruption and downtime. Docutech’s solution is focused on integration with limited downtime and connects to all current software and applications with ease. Ongoing support comes as standard and is vital for maximising the full potential for your document management system.
How secure is document management?
One of the main reasons for introducing document management is for improved security. The security and storage of documents can be hosted in the cloud or on-premise for full compliance and to meet industry related requirements.
What are the costs involved for implementation?
No initial outlay is required; plus, simple monthly payment options make document management achievable in no time at all. And, with the savings created from introducing document management you will see costs around admin and errors reduce, whilst efficiencies across the business increase. With Docutech you are also provided with regular updates on where additional efficiencies can be created as well as savings.
Why Docutech?
Our commitment to the engineering industry is second to none. We monitor the industry and the challenges to make sure our solutions have impact in the correct areas of your business in line with your marketplace. We aim to make sure you always have the right technology solutions and processes that improve ways of working, efficiencies and cost savings. You get secure central storage that is accessible from multiple locations by multiple users that’s structured to meet the needs of your business today and in the future.
We are independent, so will always provide bespoke support that meets with the needs of the engineering industry as well as those of your individual business. Plus, you are provided with one-point of contact from the outset on an ongoing basis to ensure all your needs are fully met. Our aim is to become a business partner that works as an extension to your business.
Request an efficiency, costs & savings review of your document management. Call us today on 0844 259 6155 or contact us.