The business world is ever evolving with new technology, AI, the Cloud and agile working presenting opportunities, but also challenges, for the modern law firm, Docutech Solutions are at the forefront of this technological transformation and working with a number of leading law firms in the North West…
Manchester-based, Docutech Office Solutions specialise in document technology and security, improving efficiency and costs. The experienced and dedicated team at Docutech Office Solutions get to know your business so that they can offer the right combinations of hardware, support, software and technical services to suit a law firm’s specific needs.
Which will include the following services, Managed Print Solutions, Legacy Scanning, Document Storage and Retrieval, Managed IT Support, Secure Hosted Mailrooms, Cloud Services and Outsourced Print Solutions which together will deliver a fully secure compliant Solution utilising existing assets wherever possible with an aim to promote Agile working in any organisation . However, Docutech Solutions understand how office technology is changing, know your Customer (KYC) and have released a portfolio of products and services that can support and evolve the modern law firm.
Document technology is evolving. With access to all of the latest technology, Docutech Solutions can guide you to the ideal solution, improving your efficiency, defend against cyber attacks, promote agile working and at the same time, working to a defined budget.
Docutech have been the main partner to Manchester Law Society for over 10 years and have extensive understanding of the modern legal practice. Every client of Docutech Solutions is provided with a dedicated account manager; all their engineers and technical support staff are fully accredited and manufacturer-trained specialists.
Docutech Solutions also offer market-leading IT support services. The team, which is fully accredited to ISO standards, has a thorough understanding of the business landscape and the IT issues that can arise, offering scalable solutions to suit every level of your business.
This support is available 24 hours a day, seven days a week and clients have unlimited access to the expert helpdesk; and there is no limit to the amount of support that can be given. The experts at Docutech can access your systems remotely, quickly and securely to fix any issues and without an impact on your workflow.
With our focus on support we believe we are one of the few companies in todays congested market, to offer genuine transformation, migrating from your existing legacy environment (while utilising existing asset were ever possible), to the very latest modern platform with a structured update of hardware, services and support, whilst still working within your existing budget.
As a continued support to local law societies we would like to offer a consultation to discuss if Docutech can assist you with a digital transformation process.
Many business organisations have been, or will be, the target of random, indiscriminate attacks. Companies typically seek to prevent security breaches with layers of defensive mechanisms, including user controls, cryptography, intrusion/detection systems and firewalls. However, new technologies have made it increasingly harder to discover and remove all of your organisation’s vulnerabilities and defend against cyber-attacks.
Docutech Solution’s ‘SecureAnywhere’ is the first malware prevention technology to report on its own efficacy at detecting infections and stopping malware. Dwell time reporting gives firm’s visibility into any infection on any endpoint within the network, showing when the infection began and how long it has taken Webroot to stop that threat.
Many law firms are now recognising that agile working is empowering to staff, offering them flexibility, optimising performance and promoting positive mental health. Docutech’s agile working solution allows your team to use computers and smart devices to work securely from anywhere in the world, all within a secure, GDPR-compliant manner. Using Docutech’s complete suite of secure, cloud-based agile-working systems, your staff can edit documents, collaborate on projects, scan, print and talk to clients as if they were sitting at their desk.
Docutech Office Solutions have just released their GDPR Programme, a complete solution for managing and controlling personal data.
Since the introduction of the General Data Protection Regulation (GDPR) on 25 May 2018, there has been a greater focus on data protection and the Information Commissioner’s Office has issued some huge fines to businesses for serious security failures and failing to protect personal data.
The Docutech Office Solutions GDPR Programme is designed to be a complete solution to managing and controlling your personal data. In a world full of cyber threats and digital crime we want to be the safest pair of hands for the life cycle of a document.
The evaluation starts with a consultation on cyber security/GDPR within your business.
- We explore where/how you store physical documents. (On-site storage, Off-site storage etc.)
- We explore where/how you store digital documents. (On-site server, Off-site server, desktops etc.)
- We provide consultation on the current state of policy and staff training. This is ongoing throughout.
From this evaluation we provide a report on the level of data security.
Once this stage is complete, we work with the customer to tailor make a solution for them. This could involve any number of combinations from the stages we offer. The consultation on process/ policy and training runs alongside every stage of the solution and provides them with support on improving and maintaining compliance.
Scan and Discover
This stage can provide location information on digital data and collate it into a single point of access.
- We can scan all of your physical documents into digital. (True digitisation not just a scan).
- We can search your network for the location of any documents. (Desktops, Folders, Mapped Drives).
- We can provide a central point of access to all your located files without moving them.
- We can provide a search on personal identifiable information from the located files
- We can provide information on where the files are stored to aid in locating key personal data.
- We can redact personal information from documents without changing the original file.
Storage and Retrieval
This is where the technology sits in the solutions. Providing secure transfer of files. Using the information provided in Stage 1 we can determine what this Stage involves.
- We can provide a secure server based in the UK to store documents.
- We can provide a secure pipeline to send and retrieve documents to the server through encryption.
- We can provide a secure way to send files from B2B or B2C. (Who, When, Where, What).
Procedure and Policy
This covers the internal ethics of staff at your company; from training staff to enforcing by policy. This is handled by Xyones Mitigate.
- We can provide ongoing internal staff training to change the way cyber security is viewed.
- We can provide false phishing/scams.
- We work with you to develop policies to enforce compliance and best practice.
- We help you manage staff competency to identify employees who are a risk.
After every stage is complete, we provide you with an updated Risk Evaluation showing the improvements to managing your data.
Overall Evaluation
Based on the Stages that have been completed, this will be a comprehensive final evaluation.
- We provide a certificate ofGDPR Compliance.
- Through the ongoing consultation, we help with written process.
- We provide an in-depth comparison report on how we have managed risk.
- We provide ongoing support and recommended steps to mitigate any remaining risk.
- We help you maintain compliance as legislation changes.
For further information on how Docutech Office Solutions can help your firm to be compliant call 0844 2596155 or email: admin@docutechsolutions.co.uk quoting reference MM2019